Email & Communication · Yogi's VPS

Creating and managing email accounts

EMAIL Your domain inboxes

SETUP New accounts

MANAGE Passwords and storage

With Yogi's VPS you can create professional email addresses like info@yourdomain.com and support@yourdomain.com. This guide walks through how to create new accounts, change passwords, manage storage, and access mail from different devices.

The exact screens may look slightly different depending on your control panel, but the steps are always the same. You create a mailbox, set a password, then connect it to your preferred email app.

Create inboxes for your team Connect to webmail and email apps

Image placeholder: Screenshot style graphic showing "Email Accounts" area in a hosting control panel.

Before you create email accounts

There are a few things to verify before you start creating inboxes on your domain.

Check your domain and DNS

Your domain is registered and active.
DNS is set up correctly and points to Yogi's VPS or your chosen DNS provider.
Existing email records are identified if you are already using another email service.

Decide who needs an inbox

List the addresses you want, like info@, support@, billing@, or personal names.
Decide which addresses should be full inboxes and which should be forwarders only.
Plan who is responsible for checking each mailbox.

Image placeholder: Simple diagram with boxes for info@, support@, billing@.

Step 1: Create a new email account

You will create new accounts inside your hosting control panel under the Email section.

Log in to your Yogi's VPS hosting dashboard or control panel.
Go to Email then Email Accounts or a similar option.
Click Create or Add New Email.
Enter the email username, for example info or brandon.
Select the correct domain if you have more than one on your account.
Set a strong password or use the password generator.
Set a storage limit or leave it at the default if you are not sure.
Save or create the account.

Image placeholder: Form view showing fields for username, domain, password, and mailbox quota.

Tip: Use a password manager to store email passwords, especially for shared addresses like support@ or billing@ that multiple team members may use.

Step 2: Access your email account

After creating your mailbox you can log in using webmail or add it to an email app like Outlook, Apple Mail, or Gmail (as an external account).

Option 1 - Webmail

Open your hosting account or find the Webmail login link provided by Yogi's VPS.
Enter your full email address and password.
Choose your preferred webmail interface if prompted.
Send a test message to confirm sending and receiving works.

Option 2 - Email apps

Open your email app and choose Add account.
Select the manual or custom setup option if available.
Enter your full email address and password.
Use the incoming and outgoing server settings provided in your welcome email or by support.

Image placeholder: Screenshot showing a webmail inbox with a welcome message.

Forwarders and shared inbox patterns

Some addresses do not need their own inbox. You can forward them to an existing mailbox instead.

When to use forwarders

You want hello@yourdomain.com to deliver to your main inbox.
You want to merge several role addresses into a single mailbox.
You want a temporary address for campaigns that forwards to your normal email.

Setting up a forwarder

Go to the Email section in your hosting control panel.
Open Forwarders or Email Forwarding.
Create a new forwarder and enter the address to forward from and the destination address.
Save the forwarder and send a test email to confirm it works.

Image placeholder: Diagram showing hello@ forwarding to multiple team inboxes.

Managing passwords and mailbox storage

Over time you may need to reset passwords, adjust quotas, or clean up old messages.

Change an email password

Open your hosting control panel and go to Email Accounts.
Find the account you want to update.
Click Manage or Change Password.
Set a new strong password and save.
Update the password in any connected devices or apps.

Manage storage

Periodically delete large attachments or old newsletters.
Use folders and filters to keep the inbox organized.
Contact support if one mailbox is constantly hitting its quota and needs more space.

Image placeholder: Storage bar graphic showing used vs available mailbox space.

Tip: Encourage your team to archive or offload old attachments to cloud storage if they routinely receive very large files.

Better email deliverability

Good DNS and sending habits help keep your messages out of the spam folder.

Make sure SPF, DKIM, and any required DNS records are configured for your domain.
Avoid sending bulk marketing email directly from your primary mailbox.
Keep passwords secure so your accounts are not abused for spam.

Image placeholder: Graphic showing a checkmark next to SPF, DKIM, DMARC labels.

If you notice emails going to spam or bouncing, open a ticket with example messages and we will review your settings and logs.